How farm managers can turn a repair invoice into a maintenance record with one text.

How to automate tractor maintenance records with one text

A short walkthrough, from a shop invoice to a two-year cost answer.

The repair is done. The tractor is back in the field. The invoice is on the dash, folded in half, sitting on top of last month's.

This is where most farm equipment maintenance tracking breaks down. The work happened, but it never made it into a record. So when it's time to decide whether to fix a machine or replace it, nobody can say what it has actually cost.

In this demo, Brittany Mumma shows how Tellia handles tractor maintenance, repair, and expense tracking. First, she texts Tellia an invoice and it becomes a maintenance record. Then she uses the same chat to ask a question most operations can't answer quickly: which tractor has cost the most money over the last two years?

Why tracking tractor repair costs matters

Equipment paperwork is scattered. Shop invoices sit in the cab, parts receipts end up in someone's inbox, and the hours are in a notebook. Pulling it all into one place usually happens at the end of the season, if it happens at all.

That gap costs you when the big decisions come up. A tractor that feels like it's always in the shop might be your most expensive machine, or it might just be the loudest complaint. Without clean tractor maintenance records, repair-or-replace calls come down to gut feel.

Good records also help with budgeting for next season. And a documented service history is useful when it's time to sell or trade in.

What changes when maintenance records build themselves

The record gets made at the moment the work is done. You text the invoice and it's logged. There's no spreadsheet to update on Friday afternoon or Sunday evening.

The answers live in the same thread. You don't need to build a report to see what a machine has cost. You just ask in plain language, from the cab or the office, and get the number back.

Your equipment already produces the paperwork. Tellia makes sure it turns into something you can use.

Want to see it with your own invoices? SCHEDULE A LIVE DEMO